Fix number: N/A
Release Date:
12/11/06
Release Version:
N/A
Operating System
affected: Windows, UNIX and Linux
Function: Data
Conversion from EID Direct Deposit System to Version 11.4
Description: The following additional instructions
are required for conversion of data from the EID Direct Deposit System
to PBS Version 11.4. After you finish these steps, you also
must follow the EID update instructions on page 31 in the V11-4PUP.PDF that is
located on the PBS 11.4 CD ROM.
1. After the install of
11.4 remove the following program from the path file.
ACHBLD.ACU
2. After the install of 11.4 change paths to the following programs
from DDOBJ to PROBJ
CALCUL.ACU
CALTAX.ACU
CHKPRT.ACU
CHKREG.ACU
DDPREG.ACU
DEDREG.ACU
EMPMNT.ACU
FRQENT.ACU
GENPAY.ACU
PAYREG.ACU
PCTMNT.ACU
PRDOSI.ACU
PRMENU.ACU
PSTCHK.ACU
PSTDST.ACU
PYCLOS.ACU
TIMADD.ACU
TIMDSJ.ACU
TIMDST.ACU
TIMMNA.ACU
TIMMNC.ACU
TIMMNU.ACU
TIMREG.ACU
3. After the install of 11.4 initialize the Time transactions file.
Upgrade of Payroll
ACH Direct Deposit from 11.3 to 11.4
This is not
related to the EID upgrade. If you are licensed for
Payroll ACH Direct Deposit for Version 11.3 and Company 00 is set up
to use this feature, then this applies to you. Do these steps
following the install of PBS Version 11.4.
1. Navigate to the subdirectory PR00 and rename or
delete the following two files:
EMPDDA00.DAT
EMPDDA00.VIX
2. Navigate to top-level Passport directory and
run the batch file PRCNV114.BAT. If you are on UNIX or Linux and
need a script, please call PSI tech support.
Verify
that the data has been upgraded. One way to verify is to run the
Employee by employee # report and select to print the direct deposit
accounts.
3)
Upgrade of Payroll with pre V11.3 (non-ACH) Direct Deposit
This section will apply to you if you have upgraded your system
from version 11.2 to 11.3 or from 11.3 to 11.4 and your original
11.2 or earlier payroll system was running the non-ACH version of
the Direct Deposit with the “Electronic Payment” option
selected, there will be issues.
This situation will only
affect people who were/are running with the “Electronic
Transfer” option turned on in their pre-V11.3 system.
Background: Both
RealWorld and PSI had a non-ACH version of the Direct Deposit that
was distributed as part of the payroll system. The systems with this
feature were version 8 and 9 of RealWorld and version 10.x through
11.2 of PBS. These systems had three options for Direct Deposit –
“no DDP”, “Report Only” and “Electronic Payment”. With
the “Electronic Payment” option, a text file was produced that
could be used by certain service agencies for doing the funds
transfer involved with DDP.
With the introduction of V11.3, PSI introduced an ACH compatible
Direct Deposit that supported a single Employee Deposit Account.
With V11.4 this was upgraded to include multiple Employee Deposit
accounts. These PSI versions of the DDP functionality completely
replaced the “Electronic Payment” option of the previous (pre
V11.3) releases. The other two options - “no
DDP” and “Report Only” - were left unaltered. The new,
replacement version of the “Electronic Payment” option produces
an ACH compatible text file designed for direct transmission to a
bank to process the payroll funds transfer. The ACH file format is
different from and incompatible to the original (pre 11.3) version
of the “Electronic Transfer” file. The new ACH feature is a
paid-for addition to the payroll system and requires an update to
the PBS license for it to run.
There are several issues the can arise.
a)
In V11.3 and in V11.4 the DDP option “Electronic Payment”
option can only be turned on if the DDP option has been properly
licensed. However when you upgrade from 11.2 or earlier the
“Electronic Payment setting for the switch is not changed and so
you will end up with the “Electronic Payment” switch turned on
when it should not be. This conflict may cause license errors to
appear on the screen when attempting to edit files or post payroll.
b)
In V11.3 and V11.4 there are a number of fields that must be
entered to properly configure the DDP option. These fields were not
required by the pre-V11.3 (non-ACH) version of the software and will
either be blank or have incorrect content. This may lead to peculiar
behavior by the system. These issues may have been benign for the
11.2 to 11.3 upgrade but will cause a problem in V11.4.
c)
In V11.3 these issues may have caused only minor problems or
discrepancies, however in V11.4 these issues will stop the payroll
system from running correctly.
There are two work-arounds for this problem.
a)
The first is to set your Direct Deposit in V11.3 or V11.4
option to “no DDP” or “Report Only” (field 33 of the PR
control file). This will turn off any involvement of the new ACH
Direct Deposit. No new licensing is required since these two options
are the same as in previous versions. For a number of people using
the ACH version of the software in their pre-V11.3 accounting
system, the DDP option was set to “Report Only” or “Electronic
Payment” only to produce a report which was then used to manually
re-key critical DDP information into a special form on a bank web
site to do the funds transfer. If this is the case the “Report
Only” may be what you need.
b) If however your Direct Deposit
arrangements actually involved transmission of a file which executed
the funds transfer then you must implement the full ACH
“Electronic Payment” option. This second workaround is to
purchase the Direct Deposit license upgrade and once the conversion
has been done to then complete the required control fields so that
the ACH function is properly setup. With this workaround a full ACH
compatible setup will need to be done. This may require 2 or more
weeks as the required information is setup at the corresponding
bank. Also it is important to remember that the ACH standard text
file output from the PSI V11.3/V11.4 DDP “Electronic Payment”
option is entirely different from that produced by the earlier
non-ACH (pre V11.3) version of the program and the receiving
institution will have to make the appropriate adjustments to accept
the new, standard ACH formatted file.
To implement the license change required for this option
please contact your sales rep.
|
